SENIOR ADMINISTRATIVE OFFICER REF NO: RECRUIT 2020/428


SENIOR ADMINISTRATIVE OFFICER REF NO: RECRUIT 2020/428

Supply Chain Management – Logistics

SALARY: R316 791 per annum (Excluding Benefits) (Level 08)

CENTRE: Pretoria: Head Office

REQUIREMENTS: An appropriate B Degree (NQF 7)/ Three (3) year Diploma (NQF 6). Minimum of three years’ relevant experience in Supply Chain Management. Extensive knowledge of the PFMA, PPPFA, BBBEE, Treasury Regulations, Supply Chain Management and other relevant public service prescripts. Willing to work extended hours where necessary. Good interpersonal skills. Excellent communication and administrative skills. Ability to work in a team and under pressure. Good written and verbal communication skills. Advanced computer literacy in MS Excel, MS Word, Outlook and PowerPoint. Presentation skills. Good verbal and written communication skills. Good problem solving and decision making. Able to work independently under pressure. Be reliable, creative thinker, tolerant and determined. Valid driver’s license.

DUTIES: Administration of all bid transactions, capturing of all bid requests, the opening of the bid box, opening of envelopes/responses after closing date for bids. Check bids for administrative compliance according to responsive criteria. Compile and update bids register. Respond to bid related queries. Provide administrative and secretarial support to bid specification, evaluation and adjudication committees. Evaluation of closed bids. Compile and present bid specification and evaluation recommendation reports to the Bid Adjudication Committee for approval. Communicate outcomes of BAC to end-user. Conduct the bid briefing sessions and site visits to potential bidders. Compile memoranda for all bid related matters. Take and keep records of all minutes of committee meetings. Monitor bid validity periods and request extension when necessary. Compile monthly reports on bids evaluated. Check the company status of the recommended company and its Directors with the National Treasury. Check the status on Central Supplier Database (CSD) status and ownership. Prepare and issue letters of acceptance of bids awarded including unsuccessful responses to non-responsive bidders. Support the supervisor with other administrative related matters including performing supervisory duties. Perform any other duties as deemed necessary by your supervisor.

ENQUIRIES: Boitumelo Molopyane Tel No: (012) 845 6037

APPLICATIONS: email [email protected]

CLOSING DATE: 05 October 2020

NOTE: Interested applicants must submit their applications for employment to the email address specified to each post. The email must include only completed and signed Form Z83, obtainable from any Public Service Department or on the internet at www.gov.za, a CV with a font size of 10 and Arial theme font, copy of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary. Attachments must be limited to 10 megabytes. Emails that do not comply with the above specifications will bounce back without reaching the Department. Original/certified copies must be produced by only shortlisted candidates during the interview date. A SAQA evaluation report must accompany foreign qualifications. Applications that do not comply with the above-mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical and competency assessment. A pre-entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants. The candidate will complete a financial disclosure form and also be required to undergo a security clearance. Foreigners or dual citizenship holder must provide the Police Clearance certificate from country of origin. DOJ&CD is an equal opportunity employer. In the filling of vacant posts the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Reasonable accommodation shall be applied for People with Disabilities including where driver’s license is a requirement. Correspondence will be limited to short-listed candidates only. If you do not hear from us within 3 months of this advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill these positions. Women and people with disabilities are encouraged to apply and preference will be given to the EE Target.

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