FILLING AND CAPTURING CLERK REF NO: DOHS/21/2020
Branch: Corporate Services
Chief Directorate: Corporate Support
Directorate: Registry and Records Management
Sub-Directorate: Records Management
SALARY: R173 703 per annum (Level 05)
REQUIREMENTS: Applicants must be in possession of a Gr 12 certificate. Computer literacy in MS Word, Excel, and Outlook. Fully conversant in at least two (2) national languages, including English. Knowledge and understanding of National Archives and Records Management (NARS) prescripts and practices for management of public records. Good communication and interpersonal relations skills (written and verbal). Ability to prioritize and work under pressure, sound planning, organizing, and administrative skills.
DUTIES: The successful candidate will be responsible to file and capture (electronically) all records under repository custody in all prescribed records inventories, including update and maintenance of all repository inventories, registers, and databases. Process records and transfer requests from business units for custody in internal repositories. Process classification of closed and terminated records including decongestion, sorting, arrangement, description, back-filling, boxing, and shelving. Facilitate safe storage, care, and preservation of records in repositories. Process user access to repository records. Process systematic disposal of qualifying records including identification, retrieval, and verification for the destruction of ephemeral records and transfer of archival records to NARS.
ENQUIRIES: Ms E Motsepe Tel No: (012) 444-9037
NOTE: Male candidates and people with disabilities are encouraged to apply.
APPLICATIONS: Applications must be sent to the correct email address specified at the bottom of each position, on or before the closing date.
CLOSING DATE: 30 October 2020
NOTE: submitted on the Application for Employment Form (Z.83), obtainable at www.gov.za; accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible); accompanied by a copy of the Applicant’s ID, valid driver’s license and relevant educational qualifications. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA). Limited to 2.5MB in size, if emailed. Should an automated acknowledgment of receipt not be received when an application is emailed, this could mean that the application did not reach the Department due to the size of the attachments. Should this occur, kindly resend the application in 2/3 parts, splitting the attachments accordingly. Shortlisted Candidates will be subjected to an interview and technical test(s) (which test Candidates’ demonstrated professional and technical competency against the job requirements and duties). Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references, and qualification verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates wishing to be considered for appointment, are encouraged to enroll for this course immediately. Appointed persons will be required to enter into an employment contract; serve a prescribed probation period; and successfully undergo an appropriate security clearance process within a prescribed timeframe.
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