ADMINISTRATOR REF NO: DSBD/17-18/20-21 (2 POSTS)
SALARY: R208 584 per annum
REQUIREMENTS: N6 in Office Management. A minimum of 1 – 2 years’ administrative experience in the public / private sector environment. Computer Literacy (MS Office Packages). Drivers license would be an added advantage. Possess the following skills: organizational, negotiating, presentation, financial management, listening, and professionalism.
DUTIES: Provide meeting support service to the department which includes but not limited to: Annual meeting schedules, invitations, Attendance Register, etc; Venue arrangements (includes refreshment); Drafting and circulating agenda items; Consolidating and circulating meeting packs (hardcopy / electronic); Taking minutes and circulating the minutes for input and approval. Provide an administrative support service to the department: Manage document flow (Incoming and Outgoing registers, document tracking, etc.); Database management (capturing); Scan and copy documents; Provide logistical support and financial support services to the department: Procurement of goods and services (includes venue and catering for meetings, workshops, and strategic planning sessions); Manage Petty Cash; Travel Arrangements; Order Stationery; Submit monthly budget inputs and expenditure statements as per PFMA requirements for the unit. Information Management: Consolidate weekly, monthly, and quarterly reports for business units; Collect and coordinate submission of leave forms to HR for business units; Filing in line with the Department’s approved file plan. Communicate with staff, service providers, and all relevant stakeholders: Draft general correspondence such as response letters, emails, status reports, formal presentations, and submissions; Give advice on procedural and technical related matters in respect of policies and strategies to ensure compliance.
ENQUIRIES: The Recruitment Office, Tel No: (012) 394 1440 / 5286 / 3097
FOR ATTENTION: E-mail to [email protected]
CLOSING DATE: 30 November 2020
NOTE: Applications must quote the relevant reference number and consist of: A fully completed and signed Z83 form; a recent comprehensive CV; contactable referees (telephone numbers and email addresses must be indicated); certified copies of qualifications and Identity Document. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All non-SA citizens must attach a certified copy of proof of permanent residence in South Africa. All shortlisted candidates for SMS posts will be subjected to (1) a technical exercise; (2) a generic managerial competency assessment; and (3) personnel suitability checks on criminal records, citizen verification, financial records, qualification verification, and applicants could be required to provide consent for access to their social media accounts. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful. The successful candidate will be expected to enter into an employment contract and a performance agreement with the Director-General within 3 months of appointment, as well as completing a financial interests declaration form within one month of appointment and annually thereafter. For SMS posts in the Public Service, no appointment shall be effected without the recommended candidate producing a Certificate of completion for the Nyukela Programme (SMS Pre-Entry Programme) offered by the National School of government which can be accessed via this link: https://www.thensg.gov.za