ADMINISTRATION CLERK: NEWS SERVICES REF NO: 3/1/5/1 – 20/80
Directorate: News Services
SALARY: R173 703 per annum (Level 05)
REQUIREMENTS: Grade 12 with typing as a subject or any other related training course/ qualification that will enable the candidate to perform the work satisfactorily (NQF level 5). Special requirements: Knowledge and experience in executing secretarial duties. Knowledge of general office administration and ability to operate and organize office efficiently. Ability to conceptualize and initiate new innovative approaches to optimize the secretarial service provided to the manager and unit. Computer literate. Knowledge of Word, Excel, and Powerpoint. Language proficiency in English (written and verbal). Analytical and innovative thinking ability as well as problem-solving skills and interpersonal skills. Organizing, telephone etiquette, and typing skills. High level of reliability. Ability to act with tact and discretion. Ability to work under pressure. Knowledge of documentation management. Good filing (electronic and manual) and problem-solving skills. Ability to do research and analyze documents and situations.
DUTIES: Provide a secretarial support service to the Directorate: News Services. Type routine notes, memos, letters, and reports. Receive telephone calls and refer to the relevant role players. Finalize telephone queries. Operate office equipment and ensure that they are in good working order. Record engagements of the Director and assist in the management of his/her diary. Clear the Manager’s desk daily. Attend to incoming and outgoing correspondence. Manage the safekeeping of documents and general assets in the unit. Draft routine documents as requested. Arrange travel and accommodation and process subsequent travel claims and currency reconciliation for the unit. Be responsible for all financial administration tasks in the unit. Handle procurement of stationery, refreshments, etc. Set up meetings, including the arrangement of meeting rooms, equipment, and catering, notify attendees, and circulate material. Collect agenda items. Compile agendas and minutes. Provide a reception, communication, and co-ordination service as well as office security service.
ENQUIRIES: Ms. R Moodley Tel No: (012) 473 0263
NOTE: This post is earmarked for Coloured, Indian, and White Male/Females. People with disabilities will be given preference regardless of Race.
APPLICATIONS: The DG of Government Communication and Information System, Private Bag X 745, Pretoria 0001, or hand-deliver to Tshedimosetso House, 1035 Cnr Francis Baard & Festival streets, Hatfield, Pretoria.
FOR ATTENTION: Mr. S Ndlovu
CLOSING DATE: 27 November 2020
NOTE: Applicants with disabilities are encouraged to apply. Applications must be submitted on form Z83, obtainable from any Public Service Department, or on the internet at www.gov.za/documents. The completed and signed form Z83 should be accompanied by a recently updated, comprehensive CV as well as originally certified copies of all academic qualification(s) including the matric certificate and ID-document. The certification must be within six (6) months. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. No faxed, copied, or e-mailed application will be considered. Where a driver’s license is essential, such a license should be attached. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The successful candidate must disclose to the DG particulars of all registrable financial interests, sign a performance agreement and employment contract with the DG within three months from the date of assumption of duty, and obtain a top-secret security clearance. All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks, and security vetting. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment. The department reserves the right to fill or not to fill the vacant post. The successful candidates will enter into an employment contract with the GCIS that will be reviewed based on performance