YES Learnership for Unemployed

Company: Wits Health Consortium
Job Title: Receptionist
Location: PHRU – Chris Hani Baragwanath Hospital, Soweto

Job Description

To operate the switchboard to enable prompt professional link to required parties within the organization and to receive customers or employees, determine their needs and direct them accordingly.

 

Key Performance Areas

  • Welcome and greet visitors, log them in an out of the facility, assign them security badges and contact the relevant employee escort
  • Direct employee visitors from the various syndicates scheduled for meetings, training and/or induction to the appropriate venue(s)
  • Answer incoming calls, greeting callers, provide information, transfer calls and/or take messages as necessary
  • Relay and divert calls to the appropriate staff members
  • Relay and route written and verbal messages
  • Facilitate the issuing of car keys to the drivers on a daily basis
  • Keep record of all drivers log books on a daily basis and monthly petrol slips/mileage reconciliation
  • Ensure that the Reception area is clean and presentable at all times
  • Keep accurate and up to date records of staff calls
  • Process incoming and outgoing mail, packages and deliveries and distribute it to the correct recipient
    Manage requests for courier services and record way bills appropriately, ensuring way bill supplies are sufficiently stocked
  • Perform miscellaneous clerical and other administrative duties as required
  • Preparation and tracking of purchase orders
  • Loading invoices on P2P system
  • Assist the procurement team with procurement and payment system from quotation to receipt of service/product

 

Requirements

  • Grade 12
  • Minimum 1-2 years’ experience as a Receptionist / Switchboard operator

 

Competencies

  • Computer literate – competent in MS Office
  • A dynamic and compatible personality able to deal with customers at all levels
  • Excellent organizational and administrative skills
  • Ability to work independently and adapt fast
  • High level of customer centricity

 

Note: Please include the following documentation:
• A cover letter (maximum one page) that clearly states which vacancy you are applying for
• A detailed CV

 

How to apply

DOWNLOAD APPLICATION FORM

Please send an email to [email protected] The subject heading of the email must read PHRU-Rec01 and include the job title of position applying for.