Secretary in Bulk Water Services – Operations

Secretary in Bulk Water Services – Operations

Reference Number: RAN230814-1
Closing Date: 2023/08/25
Job Type: Permanent
Location: Glenvista, Gauteng, South Africa

Job Advert Summary:
Bulk Water Services – Operations. Provide secretarial services to the Manager Water Quality Specialist Services and administrative assistance to the department.

Minimum Requirements:

• NQF6 Diploma in Office Administration / Secretarial
• Valid driver’s license, Rand Water proficiency driving test required
• 3-5 years’ office administration / secretarial experience, preferably at middle to senior management level
• Proficient English communication skills (verbal and written)
• Experience in shared electronic records system

– Advanced proficiency in Word, Excel, PowerPoint, Adobe, Outlook

Primary Duties:

• Manage the manager’s diary and provide secretarial support
• Assist the manager’s office and department management committee
• Maintain the shared electronic records system
• Organize departmental events and meetings
• Prepare meeting minutes and notes, both physical and electronic
• Coordinate drafting of reports, documents, memorandums, etc.
• Ensure quality and compliance of department documents
• Foster relationships with stakeholders
• Follow up on action items from meetings
• Handle asset stock-take and safekeeping
• Manage departmental attendance records, timesheets, claims, and leave
• Research information for the management team
• Manage reception and manager’s phone line

Secretary Knowledge:

• Proficient in English language
• Office administration and secretarial duties
• Shared electronic records system
• Advanced Word, Excel, PowerPoint, Adobe, and Outlook software

Skills:

• Proficiency in Word, Excel, PowerPoint, Adobe, and Outlook
• Effective verbal and written English communication
• Accurate minute taking from meetings
• Research skills for the management team
• Time management and task completion
• Event planning and organization
• Building positive relationships within and outside the department

Attitude:

• Willingness to research unfamiliar topics
• Flexibility in working hours

contribute to effective office management and supporting departmental success.

Apply

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