As a Creditors Administrator, you will play a vital role in managing our accounts payable processes, ensuring that all transactions are accurately recorded and processed. This role involves meticulous handling of accounting documents, matching invoices with the appropriate authorizing documents, and coding them to the correct general ledger accounts and project budgets. Your expertise in managing these tasks will be key to maintaining the financial health of the organization.
Your daily responsibilities will include inputting invoice information into our automated accounts payable system, conducting arithmetic checks, and preparing detailed reports. You will also manage the collections and deposits of accounts receivable items, ensuring our financial records are always up-to-date and accurate.
Key Responsibilities:
- Accurately process accounts payable tasks, including reviewing source documents, matching purchase orders, and coding invoices.
- Schedule payments strategically to take advantage of discounts and ensure timely payments, avoiding any overpayments or duplicate payments.
- Maintain strict adherence to company purchasing policies, ensuring all invoices are properly authorized.
- Collaborate closely with vendors to resolve any billing discrepancies or issues, thereby maintaining strong professional relationships.
- Provide ongoing support to the Accounting Department and ensure effective communication across various departments.
- Maintain confidentiality and uphold the company’s reputation through professional interactions.
Performance Metrics:
- Timely and precise completion of accounts payable functions.
- Prompt identification and resolution of accounting discrepancies and policy violations.
- Effective communication and coordination with company personnel and vendors.
- Maintenance of accurate financial records and adherence to company standards.
Qualifications:
- Education: Matric (required). Additional qualifications in bookkeeping are preferred.
- Required Knowledge: Comprehensive understanding of basic bookkeeping principles, company purchasing policies, and automated accounts payable systems.
- Experience: 1-2 years of experience in accounts payable is preferred.
- Skills: Highly organized, detail-oriented, proficient in math, cooperative, and capable of using accounting software and spreadsheets effectively.