Post Bank

Office Administrator (C2)

Company: Post Bank
Job Title: Office Administrator
Location: Pretoria, Gauteng

Job Description

Job Summary: Under limited supervision, responsible primarily for rendering high-level secretarial and administrative support to the Chief Risk Officer (CRO) and Chief Human Resources Officer (CHRO)

Key Responsibilities

• Manage the Chief HR Officer and Chief Risk Officer ‘s electronic diaries
• Manage and follows up on urgent emails to ensure they are actioned accordingly.
• Screen telephone calls, channel when necessary
• Schedule meetings and secure meeting room.
• Prepare necessary documentation for scheduled meetings
• Assist all preparations for presentations and reports by CRO and CHRO
• Taking minutes in meetings and distributing to the relevant role players.
• Collecting and collating information for CRO and CHRO’s signature and maintain confidentiality at all times
• Follow up on meetings / appointments with internal and external stakeholders.
• Welcomes visitors on arrival at the reception and arrangement of parking
• Coordinates / prepares refreshments
•  Arranges flights, accommodation and car hire.
•  Prepares travel requisitions
•  Quality check all documents going out of the Office of the CRO and CHRO
• Acting as liaison between external stakeholders, Postbank Management, Staff and responds to basic queries on behalf of the CRO and CHRO
• Arrange / perform ad hoc tasks for management
• Coordinates stationery requirements for the Unit to ensure sufficient stationery is available at all times.
• Assists with other administrative duties as and when required

Requirements

• Grade 12
• Plus a Secretarial / Administration Diploma or Certificate (NQF Level 5)
• A National Diploma or Degree related to the above will be an added advantage
• 3 years experience as Office Administrator or Personal Assistant
• Computer skills at an advanced level is essential
• Excel knowledge and application is essential
• Strong organisational skills including the ability to manage calendars and effectively maintain records and files.

Competencies

• Communication and interpersonal relations
• Planning and organisational skills
• Attention to detail
• High ethical standards

[email protected]

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