SECRETARY (X2 POSTS)

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SECRETARY (X2 POSTS)

SALARY: R173 703 per annum

CENTRE: Management Area: Regional Office Ref No: LMN 2020/08/118

Regional Head Finance and Supply Chain Management Ref No: LMN 2020/08/119

REQUIREMENTS: Grade 12 or secretarial diploma/certificate and relevant experience as a secretary will be an added advantage. Computer literate. Competencies And Attributes: Plan and organize, punctuality, confidentiality, understanding of Public Service policy and legislative framework, service delivery and client orientation, integrity and honesty, assertiveness, influence, and impact, ability to work under pressure and telephone etiquette.

DUTIES: Answer and screen telephone calls. Compile memoranda and presentations. Execute office and general administrative duties. Manage electronic document tracking system. Maintain a diary and manage appointments. Acknowledge receipt of documents. Record and issue minutes. Arrange meetings/conferences/workshops with relevant stakeholders upon request. Make all transport arrangements for conferences, courses, meetings, and hearings away from the office. Ensure submission of travel claims.

ENQUIRIES: Mrs. Portia Bungqu Tel No: (012) 306 2032/Mrs. Petunia Nomvela/Ms. Thandiwe Lekhuleni/Mr. Tshepo Ndlamini/Mr. Brent Botha at Tel No: (012) 306 2033/2034 or Mr. Zamani Ziqubu Tel No: (012) 306 2041

CLOSING DATE: 18 September 202 at 15H45

NOTE: Candidates must comply with the minimum appointment requirements CV’s should be aligned to reflect one’s degree of compliance with the advert requirements and responsibilities. It is the sole responsibility of an applicant to ensure that their application reaches DCS before the stipulated closing date and time. NB: Indicate the reference number and position you are applying for on your application form (Z83) before you apply: All costs associated with an application will be borne by the applicant. The Department of Correctional Services is an equal opportunity employer. The Department will take into consideration the objectives of Section 195 (1) (i) of the Constitution of the Republic of South Africa, 1996 (Act 108 of 1996), and the Employment Equity Act, 1998 (Act 55 of 1998) in the filling of these vacancies. It is our intention to promote representatively in respect of race, gender, and disability through the filling of these positions. In support of this strategy, applicants need to indicate race, gender, and disability status on the application form/CV. Applicants who have retired from the Public Service with a specific determination that they cannot be re-appointed or have been declared medically unfit will not be considered. Please take note that correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application is unsuccessful. Please do not call the Department to enquire about the progress of your application. Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification, and criminal records verification. Appointment to some of these posts will be provisional, pending the issue of security clearance. If you cannot get a security clearance, your appointment will be re-considered/possibly terminated. Fingerprints may be taken on the day of the interview. NB: The Department of Correctional Services reserves the right not to fill any of these advertised posts. Applications: Electronically applications must be submitted on form Z83 (Public Service Application form), obtainable from any Public Service Department, and must be completed in full. Applications must be accompanied by a CV, copies of qualifications, identity document, and a valid driver’s license. Uncertified documents will be accepted. Where an advertisement states that a valid driver’s license is required, then please submit. Please Note: Should you be shortlisted applicants will be required to bring along original copies of qualification and SA ID document. Please send a separate and complete application for each post you applying for, stating the correct reference for each position you are interested in.

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